Visa Documentation Executive (On-Site – Work Permit & Embassy Processing)

☑️Location: On-Site – Based in one of the following: Malta, Croatia, Georgia, Latvia, or Moldova
☑️Job Type: Full-Time, In-House

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About the Role

HireVore is seeking a skilled Visa Documentation Executive to handle in-country preparation, submission, and follow-up of visa and work permit applications for foreign workers placed in Malta, Croatia, Georgia, Latvia, or Moldova.

This role is on-site, based in our visa operations location in one of the listed countries. You will work closely with local authorities, embassies, and internal recruitment teams to ensure accurate and timely visa filing.

Key Responsibilities

🔹 Prepare and organize work permit applications and supporting documents for submission to local authorities.

🔹Verify incoming applicant files for compliance with local legal requirements.

🔹Coordinate in-person document submissions, embassy appointments, and follow-ups with immigration offices.

🔹Assist in notarization, translations, medical checks, and legalizations (apostilles, police reports).

🔹Maintain records of submissions, approvals, and document expiries in organized digital and physical formats.

🔹Liaise with employers, immigration officers, and relocation teams on each step of the visa process.

🔹Support internal recruitment teams with real-time updates on application progress.

Requirements

🔹Must be legally residing in Malta, Croatia, Georgia, Latvia, or Moldova.

🔹In-depth knowledge of visa/work permit rules in at least one of the above countries.

🔹Experience in visa processing, legal documentation, or immigration services.

🔹Strong understanding of embassy procedures and employer visa sponsorship pathways.

🔹Proficiency in English and the local official language (spoken and written).

🔹Familiar with handling sensitive documents, file organization, and coordination with government departments.

🔹Ability to work on-site full-time and attend in-person appointments as needed.

Preferred Qualifications

🔹Prior work with a recruitment agency, immigration consultant, or legal firm.

🔹Experience working with foreign worker permits, seasonal/temporary visa categories, or blue-collar job migration.

🔹Knowledge of public sector platforms or digital filing systems used by immigration offices.

What We Offer

🔹In-office position with a structured legal support team

🔹Full SOPs, training, and employer-side coordination

🔹Competitive monthly salary + performance-based bonuses

🔹Growth opportunity to become Visa Manager or Regional Lead

🔹Work in a high-impact role with international exposure

If you’re located in Malta, Croatia, Georgia, Latvia, or Moldova, and have hands-on experience in visa documentation or work permit processing, apply to join our growing legal team.